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Administrative Assistant

Locations: McKinney, TX

Employment Type: Full Time

 

Description

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

ESSENTIAL DUTIES & RESPONSIBILITIES:
  •     Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.)
  •     Provide prompt and professional service to all internal and external clients.
  •     Prepares and distributes internal communications and serves as a central clearing position for general information.
  •   Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
  • Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
  •     Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary.
  •     Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. 
  •     Maintain supervisor's calendar, schedule meetings and conference rooms for Department. 
  •     Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time.
  •   Provide support by photocopying, filing, and sending faxes as needed.
  •    Pulls and put files to dead storage as required.
  •    The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit. 

  • EDUCATION AND EXPERIENCE:
  • Associates Degree in Business Administration or related discipline
  • Minimum 2 years’ office administrative work experience
  • Can be a combination of education, training and relevant experience 

  • KNOWLEDGE, SKILLS & ABILITIES:
  • Computer, filing, and 10-key skills required Attention to detail is a must; strong analytical skills favored
  •    Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
  •    Ability to prioritize and manage multiple tasks, changing priorities as necessary
  •    Ability to work under time pressure and adapt to changing requirements with a positive attitude
  •    Effective oral and written communication skills as required for the position
  •    Ability to be self-motivated, proactive and an effective team player
  •   Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

  • WORKING CONDITIONS:
  •    General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
  • Noise level is usually low to medium
  •    Occasional lifting of up to 35 lbs.